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Business Benefits of a Time and Attendance System

Jan 2, 2024 | News

Revolutionise your Time & Attendance Tracking in 2024! 

Gone are the days of the old-school ‘punch cards’ to clock in and clock out of work. Over the last few years, advances in technology have enabled smart, contemporary time and attendance hardware, software and devices that can adapt to the needs of your business and deliver more benefits than ever before. With cutting-edge biometric authentication and functionality that delivers valuable business data super-fast and the ability to effortlessly integrate with third-party software standards, Time and Attendance systems offer so much more. 

The nature of our work is ever changing. Today, with employees working a variety of shift patterns, operating across multiple time zones and/or working hybrid or fully remote, employers are more challenged than ever before to understand, manage and maximise employee attendance.

In this article, we explore 8 reasons why your business could benefit from a contemporary time tracking solution.

 

#1 Employers have access to more precise data.

Huge amounts of data on an organisation’s timekeeping procedures can be captuted by an electronic Time and Attendance System. Employers may use it to find out precisely when staff members are missing, late, sick, visiting clients and see patterns that may require intervention of productivity improvement quickly.

Employees may also log their holidays on a single system allowing management to make plans accordingly to ensure there is a sufficient workforce for business performance at all times and that holiday or sick days are not overused. Self-service features and the ability to view leave requests and allowances may ease the manual burden on HR departments that frequently respond to these kinds of inquiries. This system may also alert employees when they have not clocked out, heading into overtime or nearly going over the allotted working hours, ensuring that employees can keep track of their hours.

Financial losses can be mostly attributed to human mistakes. Complex working requirements and shift management can be handled by sophisticated time and attendance systems.

 

#2 Greater organisation among employees.

Systems for clocking in help businesses to establish a clearer sense of organisation for a working day. Furthermore, it provides you with the further advantage of improved insight into evolving attendance and time patterns.

Having the ability to recognise staff members who consistently arrive late or complete extra hours may assist you and your group in guiding conversations about efficient management.

Irrespective of how your business operates and what working arrangements are agreed for your employees – whether office-based, remote, hybrid or field-based, a cloud-based time and attendance software enabled, ‘clocking in and out’ efficiently in any circumstance. Additionally, remote solutions provide employers more oversight over employees who don’t follow regular business hours such as field engineers and drivers who don’t typically start their workday at a set location.

 

#3 Minimise time fraud to reduce costs.

When employees take excessively long or fail to clock out during breaks, time fraud may be avoided with the use of a sophisticated time and attendance system.

While almost anybody could fill out and punch in an old-fashioned clock-in card, a contemporary system needs a specific worker to be there in order to provide their fingerprint, palm, face or RFID card, validating the record using their own biometrics. As a result, you can ensure that your employee is present when it says in the system and no one else is clocking in for them.

 

#4 Employee simplicity.

A further benefit of using a biometric time and attendance system is that workers can avoid wasting time on paperwork or forgetting to bring a unique key card with them at all times. By using fewer peripherals such as keycards and fobs, it becomes unnecessary to buy replacements if one is lost.

Also, it ensures that employees will always have access and it will rarely need to be updated or changed as biometrics don’t change.

 

#5 Lighter administrative burden.

The need for manual clock-in cards is eliminated with an attendance system. No need to study numbers for hours on end, the data is automatically complied. Your company will be able to streamline with the removal of this mundane job, freeing up management and staff to concentrate on more creative and satisfying work that best suits their skills.

 

#6 Payroll mistakes can be prevented.

Payroll errors can have serious consequences for both employers and employees. For HR managers, fixing payroll problems is frequently mentioned as a time-consuming process. Using the automation that comes with a contemporary time and attendance system reduces the possibility of human mistakes, which means you’ll spend less time finding and fixing payroll issues. To provide a more realistic view of your entire expenditures, the systems can smoothly integrate with payroll systems.

 

#7 Detailed reports made user-friendly.

As previously discussed, having an employee timekeeping system can give businesses access to a lot of information. This information can be useless if it is not presented in a way that makes sense and is user-friendly. Many systems can allow reports to be formatted how you want, such as colours, format and information to ensure that it can easily be integrated into your current system.

 

#8 Remote access to view your employees anytime, anywhere.

Workers are moving about more and more these days. It shouldn’t be a case that you can’t stay in touch with your staff while you or them are not in the office, No matter where you are in the globe, you can manage the whole organisation with mobile notifications from the palm of your hand. This enables you to swiftly fix mistakes even whilst you are away from the office.

 

Summary

Overall having a time and attendance system has a multitude of benefits and how implementing one can free up employees and allow them to get the most out of their work. Whether a company employs a few employees at a single location or thousands of individuals in a corporate environment, these solutions can be made to fit your demands. Regardless of your requirements, time and attendance systems offer the best means of obtaining the precise information and insight into your employee’s work schedules that you want to make the most out of your workweek.

 

Learn More

ZKTeco UK offers a comprehensive range of Time and Attendance terminals, with multiple authentication options – including cutting-edge biometric tecnologies.

We also offer Time Tracking software solutions – take a look at GoTime Cloud – our cloud based software on subscription, or BioTime 8 web-based time management software for your business. 

For a bespoke Time & Attendance solution, talk to one of ZKTeco UK’s Workforce Management partners.

 

 

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